MALACAÑAN PALACE
MANILA
BY THE PRESIDENT OF THE PHILIPPINES
[ Memorandum Order No. 823, April 22, 1985 ]
IMPLEMENTING THE NEW GUIDELINES ON THE FILING OF APPLICATION FOR VACATION LEAVE AS EMBODIED IN CSC RESOLUTION NO. 84-034
This Office fully concurs with the Civil Service Commission in its observation that there have been cases of circumvention of the civil service rules and regulations on leave, such as employees absenting themselves from office without an approved leave; employees going on leave prior to the approval of their leave application; and employees taking their leave of absence for the purpose of seeking employment abroad. All these cases prejudice the interest of the service and, therefore, should be stopped immediately.
In view hereof, the following guidelines on vacation leave application as embodied in CSC Resolution No. 84-034, and implemented in CSC Memorandum Circular No. 2 current series, with some modifications to suit the needs of the Office of the President, are hereby adopted for implementation in this Office, effective immediately:
1. Leave of absence for any reason other than illness of an officer or employee or any member of his family must be contingent upon the needs of the service. Hence, the approval or disapproval of application for vacation leave is discretionary, always based on the needs of the service. The office/unit head concerned shall recommend for approval only vacation leave applications which are absolutely necessary and will not prejudice the interest of the service. The mere filing of vacation leave application will not authorize the officer or employee concerned to go on leave immediately. He or she has to wait for the action to be taken on the application.
2. An officer or employee who is absent without approved leave shall not be entitled to receive his salary corresponding to the period of his unauthorized leave of absence, but this absence shall not be deducted from his accredited leave credits, if there are any.
3. An application for leave of absence for thirty (30) days or more shall be accompanied by a clearance. The head of office concerned shall see to it that the said clearance has been duly recommended by the Division Chief concerned or the immediate supervisor of the employee applying for leave, before approval of such leave application or recommendation of the same to higher authorities.
4. The Personnel Office should notify in writing the employee, who is absent without leave (AWOL) for thirty (30) days, to report within five (5) days from receipt of notice, otherwise, he shall be dropped from the rolls. Heads of offices/primary units are hereby held accountable for any failure to report on time to the Personnel Office absences without authority in their respective units.
5. All proposals for travel under special mission, whether local or abroad, shall be coursed through or at least noted in the Personnel Office.
6. Before going on vacation leave of absence, the Officer or employee concerned shall see to it that his application for leave has been approved by proper authorities.1aшphi1 The Personnel Officer shall furnish the said officer or employee with copy of his approved or disapproved application.
7. In the application for leave of absence, the purpose or reason thereof shall be clearly indicated, and where the purpose or reason for such leave is for employment in private or other government offices, either inside or outside the country, such application shall be denied outright.
8. Any misrepresentation made in the application, for leave shall be ground for disciplinary action.
9. The attached CS Form No. 6, s. 1984, known as the “APPLICATION FOR LEAVE” form, which has been revised to conform with the new guidelines shall henceforth be used in this Office.
10. Any violation of the foregoing rules or failure on the part of any officer or employee to comply therewith, shall be a cause for disciplinary action against such officer or employee.
This Memorandum Order shall take effect immediately.
(Sgd.) JUAN C. TUVERA
Presidential Executive Assistant
Manila, April 22, 1985
The Lawphil Project - Arellano Law Foundation
