ADMINISTRATIVE CIRCULAR NO. 2-2001 January 2, 2001

TO : TRIAL COURT JUDGES, CLERKS OF COURT/BRANCH CLERKS OF COURT AND ALL COURT PERSONNEL

SUBJECT : AMENDMENT TO ITEM NO. A.2. OF ADMINISTRATIVE CIRCULAR NO. 10-94 DATED 29 JUNE 1994.

For a more complete and reliable information on the caseflow in the Lower Courts, Item No. A.2. of Administrative Circular No. 10-94 dated 29 June 1994, providing for the semestral docket inventory procedure, is hereby amended to read as follows:

A. Docket Inventory

x x x

2. In order to amplify and make moreeffective the circular. All trial judges andtheir clerks of court or branch clerks of court shallobserve the following docket inventory procedure:

a. Every trial judge and his/her clerk of court/branch clerk of court shall submit not later than the last week of February and the last week of August of each year a tabulation of all pending cases, which shall indicate on a horizontal column the following data:

(1) Case Number
(2) Case Title
(3) Nature of Case
(4) Date Filed/Raffled
(5) Date of Pre-Trial [in Civil Cases] or Arraignment [in Criminal Cases]
(6) Date of Initial Hearing
(7) Last Trial or Court Action Taken and Date Thereof
(8) Date Submitted for Decision

b. The docket inventory shall end with a joint certification by the trial judge and his/her of court or branch clerk of court that they have personally undertaken an inventory of cases pending in their court, and that they have examined each record and initialled the last page thereof. The actual inclusive dates when the inventory was conducted shall be indicated in the said certification.

c. The Tabulation and Joint Certification shall be in the following form:

Docket Inventory for the Period
1 January to 30 June 2001 - 1 July to 31 December 2001
Court and Station: ___________________

Case Number Title Nature Date Filed/Raffled Date of Pre-Trial/Arraignment Date of Initial Trial Last Trial/Court Action Taken and Date Thereof Date Submitted for Decision
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JOINT CERTIFICATION





We hereby certify that on/from ______________________ 200__, we personally conducted a physical inventory of pending cases in this Court and that we personally examined the records of each case and initialled the last page thereof. We certify further that the results of the inventory are correctly reflected in the above tabulation.

_________________________________
Presiding Judge		_________________________________
Clerk of Court/Branch Clerk of Court
Date _____________________ Date _____________________

Subsequent docket inventory shall be prepared and accomplished to conform with the revised tabulated form, effective the semestral period of 1 July 2000 to 31 December 2000.

Strict compliance with this Administrative Circular which shall take effect on 15 January 2001, is enjoined.

Issued this 2nd day of January 2001.




[Sgd.] HILARIO G. DAVIDE
Chief Justice

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